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Every invoice, proforma, quotation, challan and credit note saved on this computer. Issued documents keep their number for good; drafts can still be changed or removed.

Issued tax invoices and what is still owed on them. Days are counted from the invoice date. Under the MSMED Act a registered micro or small enterprise must be paid within 45 days, so anything past that line is flagged.

Save a customer once and pick them from the invoice instead of retyping. Business customers carry a GSTIN; retail customers do not.

Everyone whose measurements the workshop has taken — employees of business customers and retail customers alike. Each person can hold several sets, so a new measurement never overwrites an old one.

The workshop team — contact details, joining and leaving dates, salary, absences and identity documents. Documents are stored on this computer only.

Fabric, trims, raw material and other expenses, with the supplier's bill attached. This is what the dashboard sets against revenue.

Your regular products with their HSN code and GST rate, so nobody has to remember them. Typing a code from the HSN list below fills the rate automatically. GST rates in force: 0%, 5%, 18% and 40%. Garments are 5% up to ₹2,500 per piece and 18% above.

The codes and rates the system knows. On a document line, typing a code fills the GST rate, and choosing a rate on a blank line fills the default code for that rate. Codes with two rates (up to and above ₹2,500 per piece) pick the rate from the line’s price. Rates shown are those in force from 22-09-2025; confirm any change with your CA.

Give each computer its own prefix so two people can raise invoices at once without ever creating the same number twice.

Printed at the top of every document. Put the Udyam number here the day it arrives.

Accounts that can appear on an invoice. The default one is used on every new document; any other can be chosen on the invoice itself.

Who can open this system on this computer. The owner sees everything; staff see Invoice, Documents, Customers, Measurements and Items. Passwords are stored as one-way hashes, but note this is a file on a shared computer, not a bank vault — anyone with the file and enough technical skill could read the data. Treat the password as a courtesy lock, not a safe.

Everything lives on this computer only. Back up weekly and keep the file in a shared folder. A full backup includes the attached documents and can be large.